Code of Procedures for Deliberative Assemblies

This code of procedures for deliberative assemblies is a translated version of Patrick Véronneau’s first edition of le Code des procédures des assemblées délibérantes, which is itself a simplified version of Code Morin. Finally, Code Morin is the french adaptation of Robert’s Rules of Order

The translation was done by Antoine Martin, with the assistances from automated translated software. At the end of the document, translator notes were affixed in the decision of certain terminology.

This code was adopted by the general assembly on the 28th of September 2026.

Preamble

I. The rules laid down in this Code of Procedures aim for the full exercise of participatory democracy values and rely on the members of the association retaking decision-making.

II. In this sense, at no time should form take precedence over the spirit of these rules and the goal of full and complete participation by everyone.

III. It is the responsibility of the facilitator to intervene to preserve fairness and respect throughout the debates in accordance with this Code of Procedures.

IV. In the perspective of members reclaiming the decision-making tools of their association, the facilitator must act to publicize and explain these rules.

V. Good faith and common sense are required, and at no time should these rules be used to favor the person who masters them, give them an undue, unjust and inequitable advantage, or, worse, give them the ability to silence differing opinions and viewpoints.

VI. These rules aim to ensure the legitimacy of decisions made, with respect to external actors to the association, but especially among its members.

VII. In case of incompatibility between this Code of Procedures and the Statutes and regulations of the association, the latter prevail.

CHAPTER I: FACILITATOR, SECRETARIAT, OPENING AND AGENDA

1. (Opening of the assembly) The opening of the meeting is preceded by a motion to that effect [article 7]. If the quorum of the assembly is set by the association’s Statutes and regulations, the opening motion is considered admissible only if the said quorum has been reached. The member who motions the opening shall temporarily act as the facilitator of the assembly and must proceed to confirm the quorum. If it is not reached, only a motion to adjourn [article 34] is therefore admissible. If no motion is received or following the adoption of a motion to adjourn, the assembly is adjourned. If no quorum is set by the association’s Statutes and regulations or if it is determined to be “moral” or an equivalent, the opening motion—unless it contravenes this code—is de facto considered admissible. In all cases, the opening motion must be put to a vote by a majority of the votes cast [article 13] before the assembly is officially opened. Following the adoption of the opening motion, the assembly must immediately, without any other motion being considered admissible, proceed to elect the facilitator as well as the assembly secretary [article 2].

2. (Election of facilitator and secretary) Immediately following the opening of the assembly, the members gathered must proceed with the election of the facilitator and the election of the assembly secretary. To that end, a motion must be made [article 7] and it is adopted by a majority of the votes cast [article 13]. It is strongly recommended that the facilitator as well as the secretary not be a member of the association. In such a case, the facilitator of the assembly waives their right to speak and thei right to vote. Following the election of the facilitator and the assembly secretary, the assembly must immediately, without any other motion being considered admissible, proceed to adopt the agenda [article 6] (unless it is an adjourned assembly [article 34]).

3. (Role of the facilitator of the assembly) First and foremost, the facilitator of the assembly ensures the implementation of this Procedures Code and compliance with the association’s Statutes and regulations. In addition, they ensures the proper conduct of the assembly by facilitating, in particular, the expression of different opinions, by encouraging the use of inclusive language, and by guiding deliberations related to motions.

4. (Role of the assembly secretary) The meeting secretary’s main task is to draft the minutes. These must essentially record the date, the place, the agenda, and the motions discussed (making sure to note for each one the name of the two members who were respectively the mover and the seconder), as well as the votes that followed. The secretary is also responsible for assisting the assembly facilitator.

5. (Vacancy in facilitatoring or secretariat) If it were to happen that the facilitator or the secretary must be absent for the entire duration of a point on the agenda, for the entire duration of deliberations related to one or more motions, or for the remainder of the assembly, the members gathered shall proceed to elect a replacement (or replacements) following the procedure described in [article 2].

6. (Agenda) Immediately following the opening of the assembly, the election of the facilitator and the secretary of the assembly, the agenda must be the subject of a motion [article 7] (unless it is an adjourned assembly [article 34], in which case the agenda has already been adopted). As soon as a motion determining the agenda is adopted, the facilitator moves to the first item on that agenda. When there is no longer any motion for that item, the facilitator moves to the next item and so on until there are no more items, at which time the assembly is adjourned. It is not permitted to amend the agenda when it is an adjourned [article 34], extraordinary or special assembly, or to make motions during a “Varia” item or during an “Information Item”; these items are de facto open floor [article 31]. An assembly cannot take place without an agenda.

CHAPTER II: PROPOSAL, VOTE, MODIFICATIONS TO THE CODE OF PROCEDURE AND NOTICE OF MOTION

7. (Motion) In order to properly frame deliberations and thus encourage taking positions, assembled members are invited to formulate motions. A motion is intended, in particular, to guide the course of the assembly, to mandate the board or committees, or to allow members to collectively take a position or take a specific action regarding a given issue. In this sense, it is generally agreed that a motion, in its entirety, should not be formulated in the negative. For a motion to be brought before the assembly, a member must first wait for their speaking turn [article 18] to then formulate their motion, avoiding any preamble or argument, with the exception of motions related to [articles 26, 32 and 36]. Once duly formulated, the facilitator of the assembly decides on its admissibility [article 8]. Once a motion is deemed admissible by the facilitator, another member must second the motion for it to be entered in the minutes. The mover benefits from the first round of speaking. If it happens that the mover or the seconder withdraws during the discussion, the motion must be motioned again or seconded (if applicable) so that the interventions continue on it. In the absence of a mover or seconder, the motion is now deemed inadmissible.

8. (Admissibility of a motion) A motion is de facto inadmissible if it opposes this Code of Procedures or the association’s statutes and regulations, a resolution of the assembly, if it wholly, partly or obliquely reproduces the essence of a motion previously debated by this assembly or its opposite (its negation, for example), if it arises when a motion is already before the assembly (only one motion is debated at a time, with only exceptions for amendments, sub-amendments and privileged motions) or if it is not related to the item on the agenda on which it was formulated (note also the restrictions listed in [articles 1, 2 and 6]). If one of the previous conditions applies, the facilitator may suggest various alternatives, including inviting the member to reformulate their motion.

9. (Motion to amend) When a motion is submitted to the assembly, the assembled members can modify it by using an amendment. For the purposes hereof, an amendment is considered a motion and is subject to the same rules, including its formulation and second. An amendment aims to add, replace or delete words in the motion it seeks to modify. A motion subject to an amendment is termed a “principal motion.” An amendment must not reproduce, wholly, partly, or obliquely, elements that were previously rejected by this assembly, must not distort the meaning or objective of the targeted motion and must not reformulate the motion to become its opposite (its negation). When an amendment is submitted to the assembly, it must be voted on (or withdrawn [article 25]) before another amendment can be received.

10. (Motion for a sub-amendment) Just as an amendment to a proposition, it is possible to modify an amendment through a sub-amendment. A sub-amendment, for the purposes here, is a motion and is subject to the same rules, including the rules governing amendments. It is not permitted to modify, that is, to amend, a sub-amendment. When a sub-amendment is submitted to the assembly, it must be voted on (or withdrawn [article 25]) before another sub-amendment can be received.

11. (Privileged motions) Privileged motions may be received even if a motion is already before the assembly. For the purposes hereof, a privileged motion is considered to be a motion and is subject to the same rules, notably with regard to its formulation and second. Unless otherwise advised, a privileged motion cannot be amended. Except for motions related to articles [articles 25, 28, 32, 34 and 37], when a privileged motion is put before the assembly, it must be voted on (or withdrawn [article 25]) before any other privileged motion can be received. The privileged motions are the following:

    a. Withdraw a motion [article 25],
    b. Split a motion [article 26],
    c. Put a motion or an item on the agenda [article 27],
    d. Motion to end debate [article 28],
    e. Change the voting procedure [article 29],
    f. Refer a motion to a committee or another body [article 30],
    g. Call for an open floor [article 31],
    h. Set the duration of interventions [article 32],
    i. Move to the next item on the agenda [article 33],
    j. Adjourn or close the assembly [article 34],
    k. Request an executive session or exclude one or more persons [article 35],
    l. Request a recount of the votes [article 36],
    m. Suspend one or more sections of this Rules of Procedure Code [article 37].

12. (Vote) Only members have the right to vote under the principle of « one member, one vote ». A motion is put to a vote: if there are no more rounds of speaking or if a motion to end debate has been adopted. As soon as the facilitator of the assembly announces that the motion is subject to a vote, it is no longer possible to intervene. However, and before the vote count is initiated, the [articles 21‐24] are an exception to the rule. Once adopted, rejected, withdrawn [article 25] or tabled [article 27], a motion may no longer be subject to interventions. If a motion is adopted, it becomes a decision (resolution) of the assembly.

13. (Adoption of a motion) Unless otherwise indicated, a motion is adopted if it obtains the majority of the votes cast during a vote by show of hands. Votes are recorded as « FOR », « AGAINST » and « ABSTENTIONS »: if the number of « FOR » votes is greater than the number of « AGAINST » votes, the majority of the votes has been expressed in favor of the motion. In the event that a 2/3 or 3/4 vote is required, it must respectively be that there are 2 times as many « FOR » votes as « AGAINST » votes and 3 times as many « FOR » votes as « AGAINST » votes for the motion to be adopted. In the case where unanimity is required, the motion is adopted if no « AGAINST » votes are recorded. « ABSTENTIONS » votes are never counted as « AGAINST » votes. If the vote concerned an amendment, the main motion will revert to the motion submitted to the assembly (modified if applicable), and if it concerned a sub-amendment, the targeted amendment (modified if applicable) will revert to the motion submitted to the assembly.

14. (Abstentions) If, following the vote count, the abstentions exceed the number of « FOR » votes and « AGAINST » votes combined: the facilitator may choose to submit the motion again to the assembly (especially if it could not, for all practical purposes, be dealt with later) or to table it. In the latter case, the motion as a whole, including the amendment and the sub-amendment if applicable, is tabled until a next assembly.

15. (Amend the present Rules of Procedure Code) Amendments to this Code of Procedure Code must be made through a notice of motion as specified in [article 16]. However, the board or a committee duly mandated for this purpose may reorganize the text to make it easier to understand and may make corrections while respecting the English language. In such a case, the board or the committee must inform members of the changes made. Under no circumstances may the meaning or nature of the sections of the Rules of Procedure Code be modified without first filing a notice of motion [article 16].

16. (Notice of motion) A notice of motion may not be dealt with when it is filed, but rather at the next assembly or at a subsequent assembly (in the event that the next assembly was unable to deal with the notice of motion, and so on). Therefore, the association’s board or a committee duly mandated for this purpose is required to publicize the notice of motion to all members. The agenda of the assembly at which the notice of motion will be dealt with must include an item specifically for this purpose, an item that will deal only with the notice of motion. At the time of dealing with a notice of motion, the assembly must decide whether the subject matter targeted by it (the motion it announces) should be considered: this is the case if the majority of the votes cast supports it [article 13]. Otherwise, the notice of motion is deemed inadmissible. If the assembly affirms that the subject matter targeted by the notice of motion must be considered, the notice of motion then takes the form of a motion (the very motion it announced) and the member who submitted it becomes the mover. This motion must be seconded before it can be submitted to the assembly. If it were to happen that the member who submitted the notice of motion is not present at the time it is to be dealt with, the member can be represented by proxy by another member. All amendments and sub-amendments are adopted by the majority of the votes cast [article 13], with the exception of the main motion, which must be adopted by a two-thirds (2/3) majority of the votes cast [article 13]. Notwithstanding [article 17], a notice of motion may be filed at any time during an assembly, provided that it is submitted during a speaking turn [article 18].

CHAPTER III: SPEAKING TURNS, INTERVENTIONS, OBSERVERS/OBSERVERS, AUDIO/VIDEO RECORDINGS, AND THE PRESENCE OF A JOURNALIST

17. (Interventions) Only members have the right to speak ([article 19] may make an exception). All interventions must be related to the motion currently before the assembly or to the subject of an open floor [article 31]. If this is not the case, the facilitator, in the first instance, rules that the intervention is “out of order” and then invites the member who is at fault to speak on the motion or on the subject of the open floor, as applicable. If the member persists, the facilitator invites them to yield their speaking turn. All interventions must respect the speaking turns (with the exception of [articles 21-24]) and all interventions must be addressed to the facilitator, thus avoiding addressing directly an individual member or members in particular. Discriminatory, sexist, racist, violent, or crude interventions, or insinuations that disparage a given individual or group, are not tolerated.

18. (Speaking turns) The members meet and speak in turn: the facilitator of the assembly encourages and ensures the alternating participation of men and women, as well as respect for speaking turns—i.e., allowing members who have not yet been able to intervene to speak before allowing those who have already spoken to speak again. The facilitator of the assembly may agree on a different way of operating in order to adjust the flow of exchanges to the reality of the motions being debated and to the item on the agenda. For example, it is possible, during elections or in the presence of an interlocutor or an interlocutor who is directly addressed, invited, or mandated on a specific file, to operate using what is known as a “question / answer” format. The use of a “male” microphone and a “female” microphone is strongly encouraged. Speaking turns are intended to ensure freedom of expression for members by enabling them to share their opinions and information on the subject being discussed. In an egalitarian spirit, respect for the speaker is required.

19. (Right of observers to speak) Only members have the right to speak and to make motions. If a person who is not a member wishes to intervene, the facilitator must first request the approval of the assembly before granting them the right to speak. The person concerned may, however, briefly introduce themselves before the assembly grants or does not grant them the right to intervene. If at least one member objects to this— and where it is not possible to intervene— a show of hands vote is necessary and the majority of the votes cast grants or does not grant the right to speak [article 13]. If the right to speak is not granted, the observer may not intervene for the entire duration of deliberations on the motion, including on amendments and sub-amendments, if applicable. If, on the contrary, it is granted, the observer has the right to speak on the motion, its amendments, and its sub-amendments (if applicable), for the entire duration of the deliberations.

20. (Audio/video recordings and the presence of a journalist) In the event that the assembly could be recorded (audio and/or video) or that a journalist is present (radio, print media, television, web, etc.), members must be informed as the first priority. The person(s) involved benefit from a right to speak to present and explain the reasons for their approach. There may be no other interventions. If even one member objects to the assembly being recorded (audio and/or video), the person(s) involved must comply and refrain from their recording. In the case of the presence of a journalist, it is possible to proceed with their exclusion pursuant to [article 35].

CHAPTER IV: QUESTIONS OF PRIVILEGE

21. (Point of order, may be raised at any time) A member may raise a point of order at any time, notwithstanding the speaking turns [article 18], but before the counting of votes (if microphones are present in the room, the member must go to them to raise a point of order). A point of order is intended to notify the facilitator of the assembly that this Code of Procedures or the Association’s Statutes and Regulations have not been respected. The member must limit themselves to describing how the procedures failed and it is up to the facilitator to decide whether this is indeed a point of order. Only one point of order may be raised at a time.

22. (Appeal of a decision by the facilitator or co-facilitator, may be raised at any time) A member may appeal a decision of the assembly’s facilitator or co-facilitator at any time (notwithstanding the speaking turns [article 18], but before the counting of votes, and if microphones are present in the room, the member must go to them to appeal a decision by the facilitator or co-facilitator), but this appeal must occur immediately after the decision being contested. The appeal must state the decision the facilitator or co-facilitator should have taken. The member who drafts it first presents their point of view and the facilitator or co-facilitator explains their decision. There can be no other intervention. The challenge is decided by a show of hands to determine whether the facilitator’s or co-facilitator’s decision is upheld or overturned by the appeal. The appeal is adopted if it receives the majority of votes cast [article 13]. If applicable, the facilitator or co-facilitator must apply the decision as resolved by the assembly. Note that the appeal cannot be considered if it aims to apply a procedure that directly contravenes at least one article of this Code of Procedures or the Association’s Statutes and Regulations.

23. (Information point, may be raised at any time) A member may raise an information point at any time, notwithstanding the speaking turns [article 18], but before the counting of votes (if microphones are present in the room, the member must go to them to raise an information point). Formulated for the attention of the facilitator or co-facilitator of the assembly, an information point aims to clarify the procedure. An information point does not concern the reasons, motives, or implications of a motion, unless it affects the conduct of the assembly.

24. (Noting the quorum, may be raised at any time) A member may at any time request the verification of quorum, notwithstanding the speaking turns [article 18], but before the counting of votes (if microphones are present in the room, the member must go to them to request verification of quorum). If the quorum of the assembly is fixed by the Statutes and Regulations of the association, the facilitator or co-facilitator ensures that this is always met. If it were not the case, only a motion to adjourn [article 34] is then admissible. If no motion is received or following the adoption of an adjournment motion, the assembly is dissolved. If no quorum is fixed by the Statutes and Regulations of the association, or if it is determined to be “moral” or an equivalent, the member who requested verification of quorum becomes de facto the proponent of a motion to adjournment or dissolution [article 34]. This motion must be seconded before it can be submitted to the assembly. The loss of quorum at any point in the assembly does not invalidate previously adopted decisions (resolutions). The deliberations of the assembly are therefore valid until the absence of quorum has been noted by the facilitator or co-facilitator of the assembly.

CHAPTER V: PRIVILEGED MOTIONS

25. (Withdraw a motion) A member may request the withdrawal of a motion. If the motion submitted to the assembly is the subject of an amendment, that amendment is also withdrawn. The same applies to an amendment subject to a sub-amendment or to a motion containing an amendment and a sub-amendment. A withdrawal request must be seconded before being submitted to the assembly and is adopted if it obtains the unanimity of the votes cast [article 13].

26. (Split a motion) A member may request that a motion be split into several distinct motions. To do so, the mover must clearly specify how the submitted motion to the assembly would be subdivided and in what order the resulting motions would be treated. It is not allowed to intervene on a splitting motion. A splitting motion is adopted if it obtains the majority of the votes cast [article 13]. If adopted, the resulting motions are treated in the defined order, with no possibility of proposing other propositions between them (except for privileged motions). A splitting motion must be seconded before being submitted to the assembly.

27. (Motion to table motion or an agenda item) A member may request that a motion or an agenda item be tables, i.e., dealt with later. To do so, the mover must clearly specify when the motion submitted to the assembly or the agenda item would be debated again. It is notably possible to table a motion until another agenda item (provided that in substance this motion is related to that item, otherwise it would be deemed inadmissible), to table a motion or an agenda item until a particular event occurs (the arrival of a resource person, for example) or until the next assembly. It is not allowed to table an amendment or a sub-amendment without the main motion itself being tabled. A motion to table must be seconded before being submitted to the assembly and is adopted if it obtains the majority of votes cast [article 13]. It is possible to amend a motion to table.

28. (Motion to end debate) A member may request that a motion be put to vote without all the speaking turns being done. To do this, the mover must first wait until at least five (5) distinct members have had the opportunity to express themselves on the motion and then motion to end debate during their speaking turn [article 18]. Once the motion to end debate is duly seconded, it is no longer possible to intervene (with the only exception of [articles 21–24]). The motion to end debate is adopted if it obtains two-thirds (2/3) of the votes cast [article 13]. If adopted, the motion in question is put to vote as described in [article 12]. If the facilitator believes the motion to end debate was clearly aimed at muzzling the members, the facilitator of the assembly may deem it inadmissible. Note that one cannot abstain in a vote on the motion to end debate.

29. (Change the voting procedure) By default, votes on motions are by a show of hands. However, a member may request that a motion be voted on using other modalities. To this end, the mover must clearly specify the voting modalities: when, where, duration, vote tally, etc. A motion to change the voting procedure must be seconded before being submitted to the assembly and is adopted if it obtains the two thirds (2/3) of the votes cast [article 13]. It is not allowed to modify the voting procedure once a motion has been submitted to vote. Also, it is not allowed to change the voting procedure of a privileged motion, of a motion aimed at opening the assembly, of the agenda and of the election of the facilitator and secretary, nor for amendments and sub-amendments. It is possible to amend a motion aiming to change the voting procedure.

30. (Refer a motion to a committee or another body) Instead of having the assembly debate a motion, a member may request that it be relegated to a committee or another body. To do so, the mover must specify the composition, role, and mandate of the committee or body with respect to the motion currently before the assembly. A privileged motion to refer a motion to a committee or body must be seconded before being submitted to the assembly and is adopted if it obtains the majority of the voices expressed [article 13]. It is possible to amend a motion aiming at the intervention of a committee or an instance.

31. (Declare an open floor) If members freely wish to discuss a given topic, that is, without formulating a motion, they are invited to declare an open floor. To do this, the mover must specify the object and the duration of the discussion. Throughout an open floor, the rules of this Code of Procedures are not applied (except those governing the role of the facilitator [article 3], the interventions [article 17], and the speaking turns [article 18]), and no motion can be submitted to the assembly. The open floor ends at the end of the fixed duration or when there are no more interventions. If, at the end of the fixed duration, there are still speaking turns, the facilitator may invite members to motion a new open floor. A privileged motion to decree an open floor must be seconded before being submitted to the assembly and is adopted if it obtains the majority of the votes expressed [article 13]. It is possible to amend a motion aiming at holding an open floor.

32. (Set the duration of interventions) It is possible to set the duration of interventions. To do this, the mover must specify the maximum duration of interventions. It is not allowed to intervene on a motion aiming to set the duration of interventions. A privileged motion to set the duration of interventions must be seconded second before being submitted to the assembly and is adopted if it obtains the majority of votes expressed [article 13]. From the moment a privileged motion setting the duration of interventions is adopted, it applies to all subsequent interventions for the remainder of the assembly (unless another motion setting the duration of interventions is adopted in the meantime).

33. (Move to the next item on the agenda) A member may request that the facilitator move to the next item on the agenda. For such a motion to be admissible, there must be no other motion submitted to the assembly. A motion to move to the next item on the agenda must be seconded before being submitted to the assembly and is adopted if it obtains the majority of votes expressed [article 13]. Note that it is not allowed to go back: if the assembly prefers to address one item before another, it must adopt a motion to table for that purpose.

34. (Adjourn or suspend the assembly) A member may request that the assembly be adjourned or suspended. In the case of an adjournment, they may specify when the assembly will reconvene. If they do not specify, this task falls to the executive. Upon resumption of work, the members gathered must again proceed with the opening and the election of a facilitator as well as the election of a secretary of the assembly [articles 1 and 2]. Following their election, the facilitator resumes the point on the agenda where the adjournment was adopted. If applicable, the motion previously submitted to the assembly is redebated (in the event that the adjournment occurred while the assembly was discussing a motion) whether or not the mover or the seconder is present (however, the motion must have a mover and a seconder; otherwise it would be deemed inadmissible [article 7]). Also in the case of adjournment, at the resumption of work, the assembly’s agenda is the same as the adjourned assembly’s agenda. The agenda cannot be modified. A privileged motion to adjourn or suspend the assembly must be seconded before being submitted to the assembly and is adopted if it obtains the majority of votes expressed [article 13]. It is possible to amend a motion aimed at adjournment of the assembly.

35. (Request to enter executive session or exclude one or more persons) A member may request to enter an executive session or exclude one or more persons. In the case of an executive session, all observers are affected by the motion and the mover must specify the reasons for the executive session as well as its duration or the circumstances under which the executive session will end. The executive session will automatically end at adjournment or at the lifting of the assembly. If adopted, all observers must leave the room for the entire duration of the executive session. In the case of exclusion of one or more persons, the mover must specify the persons targeted, the reasons for the exclusion, as well as its duration or the circumstances by which the exclusion will end. The difference between a request for executivee session and exclusion is that in the latter case the mover can exclude one or more observers, members of the association, the facilitator, and the assembly secretary. The exclusion will automatically end at adjournment or at the lifting of the assembly. An executive session or exclusion request must be seconded before it is submitted to the assembly and is adopted if it obtains two-thirds (2/3) of the votes cast [article 13].

36. (Requesting a recount of votes) If there have been irregularities in counting votes, a member may request, immediately after the recording (entered in the minutes) of those votes, that the recount be done again. The petitioner must specify the grounds on which they believe the vote should be recounted. The facilitator judges the admissibility of this motion and may reject it if the elements cited are not serious enough to justify a recount. It is not permitted to intervene on a motion aiming at recounting votes. A privileged motion to proceed with the recount must be seconded before being submitted to the assembly and is adopted as soon as the facilitator judges it admissible. Note that the facilitator of the assembly may at any time proceed, if they deem it necessary, to recount votes, and this even before their recording.

37. (Suspend one or more articles of this Code of Procedures) A member may request that one or more articles of this Code of Procedures be suspended. To do so, the mover must clearly specify the article or articles targeted by their motion, the procedures that would replace them, as well as the duration or circumstances under which the suspension will end (note that the suspension is only valid for the duration of the assembly in which it is formulated). This measure is intended to be exceptional and must be applied only if the current Code of Procedures causes serious prejudice to the conduct of the assembly. A privileged motion to suspend one or more articles must be seconded before being submitted to the assembly and is adopted if it obtains three-quarters (3/4) of the votes cast [article 13]. This article applies, and only to, the Code of Procedures.

TABLE OF PRIVILEGED MOTIONS (THIS TABLE IS FOR INDICATIVE PURPOSES, REFER TO THE RELEVANT ARTICLES):

Priviliged motions	Possible to intervene?	Applicable to a privileged motion (see art. 11)	Can be amended?	Adopted if…
Withdraw a motion	Yes.	Yes.	No.	Unanimity
Split a motion	No.	No.	No.	Majority
Motion to table item	Yes.	No.	Yes.	Majority
Motion to end debate	No.	Yes.	No.	2/3
Change the voting procedure	Yes.	No.	Yes.	2/3
Refer to a committee/body	Yes.	No.	Yes.	Majority
Call an open floor	Yes.	No.	Yes.	Majority
Set the duration of inverventions	No.	Yes.	No.	Majority
Move to the next item	Yes.	No.	No.	Majority
Adjournment or lifting	Yes.	Yes.	Yes (adjournment)	Majority
Executive session / exclusion	Yes.	No.	No.	2/3
Request for recount	No.	No.	No.	If admissible
Suspend articles of code	Yes.	Yes.	No.	3/4

Translator notes

• Question préalable: Litterally translatable as preliminary question, or more often translated as previous question was rather translated as motion to end debate for means of making the original concept more accessible. It is also the term used in Robert’s Rules of Order.

• executif: In the union context, an executive is the body mandated to execute the will of the assembly. Since this does not exist in our context, it was translated to the board

• proxy: Votes by proxy are, by law, mandated for Belgian ASBL. Thus, articles forcing that motions be moved by individuals directly were amended to allow proxy proposals / votes. Notably, art 12 and art. 16.